As the cost of storage continues to decline, the viability of moving your business’s files and documents to the cloud increases. Storage costs that were once hundreds or thousands of dollars a month can now be had for less than $20. This decline in cost means that even small companies with heavy data requirements like video production companies can move their files to the cloud in a cost effective manner.
The Benefits of Cloud Storage
There are numerous benefits to moving your company’s files to the cloud. One of the biggest advantages is that the likelihood of your data being lost is near zero. Big companies that offer cloud storage solutions have multi-redundant systems, so your data is far less likely to be lost than if you were storing it locally.
Another important benefit is the ability to access your company files from any device anywhere in the world. With remote work more common than ever, being able to access important company files from the road or at home is vital. You are also able to manage permissions so that your sales team can access sales documents, your marketing team can access marketing materials, and every other team can access only the files that are relevant to them.
Cloud Storage Options
A wide range of players exist in the cloud storage space, and most major tech companies offer some version of cloud storage. The biggest options include Microsoft’s OneDrive, Google Drive, Box, and Dropbox. There are advantages and disadvantages to each option, and it is important to find the solution that fits best with your current business operations. Businesses that run on Google Apps, for example, should opt for Google Drive.
The Drawbacks of Cloud Storage
While the benefits to using cloud storage are extensive, there are some drawbacks to consider. One issue is that migrating your company’s file system to the cloud will require an upfront time investment both in terms of moving files over and organizing them, but also getting users setup, teaching them how to use the system, and ensuring each person has the appropriate permissions.
Another potential drawback is security. Your cloud storage is only as secure as the least secure password & user. An administrator whose account is compromised can endanger all the files on the system, so making sure strong security protocols are in place is imperative.
Using cloud storage for your business’s files is a net positive allowing your team members to be able to access what they need, when they need it, where they need it, and protecting your data from loss. While the setup can be time intensive, the long-term efficiency gains more than make up for that investment.
If you’d like to explore moving your business over to cloud storage, contact us today for a free consultation.